1:1 meeting template

A one-on-one meeting template that's about the person.

A 1:1 is your team member's meeting, not a status update. Copy this agenda, share it before each catch-up, and keep a running record of what you agree.

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One-on-one meeting agenda
ONE-ON-ONE
[Manager] and [Team member]
Date: [DD/MM/YYYY]

1. CHECK-IN (5 min)
   How are you going, really? Anything on your mind?

2. THEIR TOPICS FIRST (10 min)
   Added by [team member] before the meeting:
   - [Topic]
   - [Topic]

3. PRIORITIES AND BLOCKERS (5 min)
   - What are you focused on this week or fortnight?
   - Anything slowing you down that I can help with?

4. FEEDBACK, BOTH WAYS (5 min)
   - Something that went well: [ ]
   - Something to try differently: [ ]
   - What could I be doing better as your manager? [ ]

5. GROWTH (every few weeks)
   - Progress on development goals: [ ]
   - Skills or experiences you'd like next: [ ]

6. ACTION ITEMS
   - [Owner]: [Action item] by [date]

CARRY FORWARD FROM LAST TIME
- [Open item from the previous 1:1]

How to run a great one-on-one

  1. Protect the time. Reschedule if you must, but don't cancel.
  2. Let them go first. Their topics come before yours.
  3. Listen more than you talk. Aim for them speaking at least half the time.
  4. Ask for feedback on yourself. Then act on it, visibly.
  5. Write down action items. Yours included, and review them next time.

Good one-on-one questions

  • What's the best thing that happened at work this week?
  • What's taking more energy than it should?
  • Is there anything you need from me that you're not getting?
  • What would make the next month a success for you?
  • Is there a skill you'd like to build this quarter?

Keep a running record

The value of 1:1s builds over time. Keep one running document per person, newest meeting at the top. In BOO Workspace, link it to a private board, and recurring meetings carry open items forward so promises made in a 1:1 don't quietly disappear.

Skip the typing

Or let Lilly fill it in.

In BOO Workspace, a notetaker joins your Google Meet, Zoom or Teams call. Afterwards, Lilly AI drafts every action item with a proposed owner and due date. You accept the ones you want and they land on the right board.

See how Lilly works
  • Every action item gets a suggested owner and due date.
  • Nothing lands on a board until you accept it.
  • Recurring meetings carry open items into the next one.
  • Transcription always completes, even if AI credits run low.

Good to know.

What should I talk about in a one-on-one?

Start with how they're going, then their topics, priorities and blockers, feedback in both directions, and longer-term growth every few meetings. Finish with action items.

How often should one-on-ones happen?

Weekly or fortnightly for most teams, for 30 minutes. Consistency matters more than length, so avoid cancelling.

Who owns the one-on-one agenda?

The team member should add their topics first. The manager adds theirs after. It's their meeting.

How do I keep track of what we agreed in past 1:1s?

Keep one running document per person and review last time's action items at the start. In BOO Workspace, recurring 1:1s carry open items into the next catch-up automatically.

More templates.

Weekly team meeting agendaA free weekly team meeting agenda template. A 30-minute format covering wins, priorities, blockers and action items, so the meeting stays short.Action items templateA free action items template and tracker to copy. Capture every meeting action item with an owner, due date and status, so nothing slips.Employee onboarding checklistA free employee onboarding checklist template covering before day one, the first day, first week and first 90 days, with owners for HR, IT and the manager.

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